There are so many factors that can affect the productivity from a home office. Your work environment is just one of the factors, but it is also one of the most important. Did you know that even the lighting and ventilation of the work environment can affect employee productivity?
If you want to make sure that your employees will have the best environment to support productivity, here are a few simple tips.
Bolster Productivity from Your Home Office
The work environment is more than just a physical location. Improving productivity from a home office means having processes and procedures that support efficient work and culture.
Tip #1: Understand and Share Team and Company Goals
You need to provide a goal for your employees in the workplace. They all need to understand what the goal is and work together towards it. You have to communicate goals with your team and all stakeholders so you are all on the same page. Sometimes when people work from home, they don’t feel part of a team. The quickest way to build teamwork is to get everyone rowing in the same direction, even if it’s from their homes instead of from their offices.
Tip #2: Set Individual Goals
Although you have a central goal in mind, you need to make sure that every member knows what they have to do to reach that goal. By setting goals for your employees, they will know how they contribute to the success of the company.
Tip #3: Always Encourage Collaboration
You have to give employees time to brainstorm and work with each other so they will all be on the same page. This can be done using video chat, instant message, virtual meetings, and knowledge collaboration platforms like Givitas.
Tip #4: Frequent Breaks
One way to improve productivity from a home office is to encourage frequent breaks. If they have been working non-stop, their productivity will decrease over time.
Redesign the Office
Did you know that the appearance of the office can have an impact on the productivity of your employees? Believe it or not, the ambiance and physical appearance of the office can improve the productivity of your employees, especially if it is always clean and it is properly designed. Here are some of the things that you should know.
These tips may apply more to a traditional office than a home office, but you can consider providing employees with ideas and maybe a small budget to make some of these changes at home.
If you have an office inside an office building, you have to make sure that natural light is entering inside the workplace. According to the National Renewable Energy Laboratory, people who are working in natural lighting can stay focused on their tasks 15 percent longer compared to those who are only working with the use of artificial lighting.
It’s not a bad idea to have artificial lighting, but make sure that you utilize natural lighting to provide a better working environment for your employees.
To improve productivity from a home office, you can encourage employees who have flexibility to work near a window.
Change the Color of Your Office
Yellow is the color for creativity, but you might want to use muted colors inside your workplace as they are very relaxing. You don’t want your workplace to feel like they are on a battlefield. They need to be comfortable in the area where they are working so changing the color is a good idea.
In fact, a University of Texas study found that overly grey, beige and/or white offices led to staff showing increased feelings of sadness and depression, especially in women, while men encountered similar emotions when placed in overly purple and orange work environments.
The temperature inside the workplace is a very important factor in the productivity of your employees. If the place is too hot or too cold, they would have a hard time focusing on what they are doing as they are always thinking about the heat and cold.
In office buildings, you can use air conditioning units during summer and use a pedestal fan to make the environment cooler. During winter, you can use these stand fans to circulate the air inside the office since you are using a heater instead of air conditioning.
Working in an ideal temperature is one of many advantages of working from home, since each person has much more control over their workspace.
For plants, you can add some of them around the office as it can help clean the air inside. You can also let your employees decorate their working areas to their liking. There are many plants that do well with minimal light or water. You can even send all your employees a plant for their home office.
Keep Computer Applications Silent
Studies suggest that background noise can improve productivity and creativity in some cases, but there are also instances where silence can be a good way to go. The decision would depend on your employees’ preferences.
Most employees find lots of dings and beeps distracting, and like to choose their own ambient sound.
Never micromanage your employees as it tends to make them more stressed. Try to loosen up a bit and let them work on the tasks that you asked them to do.
Assign the work to them and just check it once they are done.
Supporting productivity from a home office is not too complicated and you can do it efficiently. You just have to know where to begin. Make sure that you communicate with your employees so you know what they prefer as well.
About the Author
Megan Jones is an author with a bachelor’s and master’s degree in Linguistics from the University of Virginia. As an enthusiastic writer, she enjoys writing about workforce management and anything related to building a better workplace culture.