Every organization is looking for ways to achieve their goals in a shorter time, to improve productivity without sacrificing the work quality.
When you want to improve productivity, the buck stops with your team leadership. Each person may try a different approach or obtain different results based on circumstances. Productivity is a never-ending process of trial and error. Productivity is also a bigger issue as we are all preparing for the future of work. Luckily, productivity experts have identified several innovative ways to help teams perform better. Here are a few of these tips to consider.
1. Set Realistic Goals
The pressure to meet unrealistic goals will only break your team down. At best, their stress and anxiety can result in a successful task, but at worst, it can sabotage the project and build up resentment within the group: you end up with a demoralized team and one foot outside your organization. Such frustrations may even take a toll on their productivity. Turn your team around by setting realistic goals that they can reach without overextending themselves.
Realistic goals consider the resources at hand. Map the average turn-around-time for each activity. From this information, you can determine how much each member and the entire team can deliver by the end of the day.
Realistic goals are constantly evaluated. Once a particular target is met over and over, you can raise the bar to prevent the team from becoming complacent. Another condition that could warrant an adjustment of your goals is an improvement in the work environment, like higher funding or the provision of better equipment.
Realistic goals will perform magic on the morale of your team. Once the team hits these goals, their energy goes up—they identify new ways to deliver better results, and they are even more motivated to work hard and meet the targets set.
2. Provide Necessary Work Tools to Improve Productivity
It is unrealistic to demand the best results possible from an under-resourced team. Make sure that you provide your team with the necessary resources to perform their duties. It is from such a position that you can demand better results.
Audit the resource needs for your team so that they can be facilitated—after all, if a team is constrained, it is slow to deliver these results. When thinking about resources, go beyond computers or transport allowance. A skills deficit translates into lack of tools and will slow down productivity as well. Once the tools or skills gap is bridged, the results will instantly improve.
Givitas is an excellent example of software that helps employees share knowledge in a way that makes them more productive. Tools like Slack and Yammer often interrupt and distract so much, they aren’t real time savers.
3. Delegate Duties
Avoid the temptation to take up all duties or overload some people; instead, make everyone feel like a member of the team by delegating responsibilities. Delegating duties also means that there are more people looking out for your team’s overall health and productivity. It will be easier to deliver the best results at the end of the day.
Improving the productivity of a team is often a matter of boosting their morale. Once a person takes on a higher responsibility, he or she feels the pressure to perform. It is also a sign of your confidence in his or her ability to deliver. However, remember that delegating duties does not amount to surrendering responsibility: you will still be responsible for delivering results.
4. Constantly Sharpen Skills to Improve Productivity
Work environments change each day. New tools emerge to meet new needs, and these tools can always be used to approach issues from another angle. With time, the old skills are rendered obsolete. To bring the team at par with new expectations, you must renew their skills.
Take the team for a training session or invite facilitators. (A peer driven training session is also an option.) Pay for online courses or enroll members for short remedial courses. With sharper skills, their work will be faster and more efficient.
5. Appreciate Good Work
Increasing motivation is one of the best ways to improve productivity. When a team member performs well, recognize the effort by appreciating the work. Such gestures serve as motivation to not just the member, but the entire team.
Appreciation should be positive and healthy to avoid negative competition. You may want to involve your team in deciding the criteria for appreciation. This makes everyone feel that the system is fair and that they have an equal chance of getting that recognition. Now, your entire team is more motivated and more focused on the achievement of your goals.
6. Provide Feedback
Each team has a way of evaluating its performance. Make that mechanism clear to your team members and allow a transparent review of the feedback. The best teams also run campaigns from time to time, which generate data that can tell a lot about your organization. Release that data to the team so that everyone can identify the areas that require improvement.
7. Listen and Respond
It’s important to keep in mind that you do not know everything about the team and their work. Ask other members to give suggestions on what could boost their performance, and make sure to respond to these suggestions so that they can feel that their ideas have been listened to.
Improved productivity requires hardware as well as software approach. To improve team efficiency, you need to provide them with the necessary tools while boosting their morale and motivation at the same time. Involve your entire team in the pursuit for better results—with a comprehensive approach, the team will perform better than ever before.
Learn more about how to overcome remote team collaboration challenges.
About the Author
Adrian Lomezzo is a freelance writer at American essay writing service. Earlier he was involved in exploring the main strategies of marketing. Later, Adrian has been teaching and sharing the material related to marketing for 5 years. After global teaching, Adrian decided to become a freelance writer. To his point of view, he should make students develop in this field and make the projects by themselves.